Q.(OR) Write the two merits of double entry system.
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🔒 Start your 14-day free trial to unlock the full solution →Concept understanding — Debit Credit Order
Debit Credit Order – A First Look
Think of a weighing scale. On one side sits everything the business owns or is owed (assets and expenses). On the other side sits everything the business owes or has earned (liabilities, capital, and income). The scale must always balance. That balance is the entire logic of debit and credit.
Everyday Intuition
When you receive money, you feel richer. When you give money away, you feel poorer. In accounting, "debit" does not mean "bad" and "credit" does not mean "good." They are simply the left side (debit) and the right side (credit) of an account.
- Debit (Dr) = Left side. It records an increase in assets or expenses, or a decrease in liabilities or capital.
- Credit (Cr) = Right side. It records an increase in liabilities, capital, or income, or a decrease in assets or expenses.
The "Debit Credit Order" is the rule that tells you which account gets the debit entry and which gets the credit entry for every transaction.
The Golden Rule
For every transaction, the total debits must equal the total credits. This is non-negotiable. The rule depends on the type of account:
| Type of Account | Debit means | Credit means |
|---|---|---|
| Asset (cash, building, debtors) | Increase | Decrease |
| Liability (loan, creditors) | Decrease | Increase |
| Capital (owner's equity) | Decrease | Increase |
| Expense (rent, salary) | Increase | Decrease |
| Income (sales, interest earned) | Decrease | Increase |
The Debit Credit Order is not a separate concept — it is the application of this table to every journal entry. You first identify which accounts are affected, then decide whether each increases or decreases, then apply the rule above.
Why It Matters
Without this order, the books would never balance. Every financial statement — the Profit & Loss Account and the Balance Sheet — depends on every transaction being recorded correctly. A single wrong debit or credit throws off the entire trial balance.
Accounting Treatment – A Worked Example
Suppose a partner introduces capital of ₹5,00,000 into the firm.
- Cash (an asset) increases → Debit Cash Account
- Capital (owner's equity) increases → Credit Capital Account
The journal entry:
| Date | Particulars | L.F. | Debit (₹) | Credit (₹) |
|---|---|---|---|---|
| Cash A/c Dr. | 5,00,000 | |||
| To Capital A/c | 5,00,000 | |||
| (Capital introduced) |
Format of a Capital Account (Fixed Capital Method)
When a firm uses the fixed capital method, each partner's capital account stays constant unless additional capital is brought in or withdrawn permanently. All other adjustments (interest on capital, salary, share of profit) go into a separate Current Account.
Partner's Capital Account
| Particulars | Amount (₹) | Particulars | Amount (₹) |
|---|---|---|---|
| To Balance c/d | 5,00,000 | By Balance b/d | 5,00,000 |
| Total | 5,00,000 | Total | 5,00,000 |
Partner's Current Account
| Particulars | Amount (₹) | Particulars | Amount (₹) |
|---|---|---|---|
| To Drawings | 20,000 | By Balance b/d | — |
| To Balance c/d | 30,000 | By Interest on Capital | 30,000 |
| By Salary | 10,000 | ||
| By Share of Profit | 10,000 | ||
| Total | 50,000 | Total | 50,000 |
Format of a Profit & Loss Appropriation Account
This account shows how the net profit is distributed among partners.
Profit & Loss Appropriation Account for the year ended ...
| Particulars | Amount (₹) | Particulars | Amount (₹) |
|---|---|---|---|
| To Interest on Capital: | By Net Profit (transferred from P&L) | 1,00,000 | |
| Partner A | 30,000 | ||
| Partner B | 20,000 | ||
| To Partner's Salary (A) | 10,000 | ||
| To Partner's Commission (B) | 5,000 |
The double entry system gives complete, accurate records and shows true profit and position. …
Double entry gives complete, accurate records and shows true results and position.
Two merits of the double entry system:
- Complete and accurate records: Both the debit and credit aspects of every transaction are recorded, giving a complete record; a trial balance can be prepared to verify arithmetical accuracy. …
- CBSE 2026Set ANNUAL1 markQ.Answer in one word/sentence: Credit sales increases whom?
›Reveal solutionSolution
Answer: Debtors.
When goods are sold on credit, the amount becomes receivable from the buyer, so credit sales increase the debtors …
- CBSE 2024Set MARCH1 markQ.Capital account balance is a __________ balance.
›Reveal solutionSolution
Answer: credit.
Under the business entity concept, capital is the amount the business owes to its owner, i.e. an internal liability. Liabilities have credit balances, so the capital account normally carries a credit balance (increased by fresh capit …
- CBSE 2022Set ANNUAL1 markMCQQ.Trading A/c is a(a) Real A/c.(b) Personal A/c.(c) Nominal A/c.(d) None of these.
›Reveal solutionSolution
The Trading Account records expenses and revenues (purchases, sales, direct expenses), which are nominal items, so it is a nominal account. The answer is (c).
Under the traditional classification, accounts are Personal, Real or Nominal. Nominal accounts relate to expenses, losses, incomes and gains. The Trading Account brings together purchases, sales, wages and other direct items to find gross profit — all nominal in character. …
- CBSE 2020Set ANNUAL1 markQ.Fill in the blank: Profit & Loss account is a ________ account. (Nominal / Real)
›Reveal solutionSolution
Answer: Nominal.
Accounts are classified as personal, real and nominal. The Profit & Loss Account records expenses, losses, incomes and gains, so it is a nominal ac …
- CBSE 2018Set ANNUAL1 markMCQQ.Capital Account is a(a) Real A/c.(b) Personal A/c.(c) Nominal A/c.(d) None of these.
›Reveal solutionSolution
Capital Account is a Personal Account because it records the relationship of a person (the proprietor) with the business.
Under the traditional (British) classification, accounts are of three types: Real Accounts (assets such as Cash, Machinery), Nominal Accounts (expenses, losses, incomes and gains such as Rent, Commission), and Personal Accounts (accounts of persons, firms and institutions). Capital represents the amount the owner has invested in the business. Because of the Business Entity Concept, the business is treated as separate from its owner and is regarded as owing this capital to the proprietor. Since the account records deal …
- CBSE 2018Set ANNUAL1 markMCQQ.Outstanding wages is under(a) Nominal A/c.(b) Real A/c.(c) Personal A/c.(d) None of these.
›Reveal solutionSolution
Outstanding Wages is a representative Personal Account, not a Nominal or Real Account.
Although 'Wages' itself is a Nominal Account (an expense), 'Outstanding Wages' is different: it represents the amount of wages that remains payable to the employees at the year end. Because it stands for a sum owed to a group of persons, it is treated as a representative personal account and is shown as a liability in the Balance Shee …
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