Q.State any four advantages of a computerised accounting system over a manual system.

A computerised accounting system offers several practical advantages once the initial data is entered correctly.

A computerised accounting system offers several advantages over the manual method once accurate data has been entered:

1. Speed. Posting, balancing and report generation happen almost instantly once a voucher is saved, compared with the time a manual bookkeeper needs to write and check the same entries by hand.

2. Accuracy in calculation. Because the CPU performs every addition, subtraction and balancing calculation, a computerised system is free of the clerical arithmetic slips (wrong casting, wrong carry-forward) that can occur in manual accounting.

3. Ready availability of information. A manager or owner can call up an up-to-date trial balance, a customer's outstanding balance, or a stock position at any moment, rather than waiting for a periodic manually-prepared statement.

4. Easier storage and retrieval. Years of accounting records can be stored compactly on electronic storage and searched for a particular entry within seconds, unlike bulky paper registers that must be searched page by page. …