Format of a Ledger Account (T-Form)

Every ledger account is prepared in a standard shape called the T-Form, because when drawn on paper the account looks like a capital letter T — a title on top, and two sides below it separated by a vertical line.

• The LEFT-hand side of every account is always called the Debit (Dr.) side.
• The RIGHT-hand side of every account is always called the Credit (Cr.) side.

This holds for EVERY account without exception — an asset account, a personal account, an expense account, or an income account are all drawn in exactly the same T-shape; what differs between them is only which side normally carries the larger figure.

Format of a Ledger Account

• Date — the date on which the transaction occurred (taken from the Journal).
• Particulars — the name of the OTHER account involved in the double entry, prefixed by "To" on the debit side and "By" on the credit side (explained fully in the next section).
• J.F. (Journal Folio) — the page number of the Journal (or subsidiary book) from which the entry has been posted; it lets anyone trace a ledger entry back to its original journal entry, and is filled in at the time of posting, not at the time of journalising.
• Amount (₹) — the value of the transaction. …