Q.Explain the correspondence of the secretary with the auditor of the co-operative society.

The accounts of every co-operative society must be audited, so correspondence with the auditor — both to arrange the audit and to deal with its findings — is a regular part of the secretary's work.

The accounts of every co-operative society must be audited, and the audit of co-operative societies in Maharashtra is carried on within a framework supervised by the department of co-operation under the Maharashtra Co-operative Societies Act, 1960. Correspondence with the auditor is therefore a regular and important part of the secretary's work, both before the audit, in arranging it, and after the audit, in dealing with what it reveals. Sound audit correspondence helps the society get its accounts certified in time and put right any defects the auditor points out.

Before the audit, the secretary corresponds with the auditor to fix it. He requests the auditor allotted or empanelled for co-operative audit to take up the society's audit for the year, agrees the date on which the auditor will attend, and confirms that the books of account, vouchers, registers, and statements will be kept ready for examination. During the audit he undertakes to produce, and does produce, the information and explanations the auditor calls for. After the audit, the auditor submits the audit report, usually accompanied by an audit memorandum listing the objections, remarks, and defects found in the accounts and working of the society. The society is expected to remove these defects, and the secretary drafts and submits the rectification report — the compliance report — stating what action has been taken on each objection. Where an objection is disputed, or cannot at once be complied with, the secretary corresponds to explain the society's position. …