Q.State the duties of a Company Secretary in the issue of shares by a company.

The Secretary is the one person tracking every thread of an issue at once — legal, financial and administrative — from the Board's decision through to the final statutory filing.

A Company Secretary occupies the operational centre of every issue of shares a company undertakes, and the syllabus treats this role as a connected sequence of duties running from before the issue opens to well after it closes.

Before the issue, the Secretary advises the Board of Directors on the legal and procedural requirements attaching to whichever method of issue the company has chosen — a public issue, a rights or bonus issue, private placement, preferential allotment, an ESOS, or a sweat equity issue — and drafts the Board resolution by which the company formally decides to raise capital. The Secretary then coordinates the appointment of every external professional the particular method needs: for a public issue, merchant bankers, underwriters, a registrar to the issue, bankers to the issue and legal advisors; for a preferential allotment or sweat equity issue, a registered valuer. Where a prospectus or an offer letter is required, the Secretary drafts and vets it, ensuring every statutorily required disclosure is genuinely present, before arranging its filing with SEBI, the stock exchanges, or the Registrar of Companies, as the method demands. …

A common gap in student answers is listing only pre-issue duties (drafting the resolution, appointing intermediaries) and stopping there, omitting the equally important post-allotment compliance duties (share certifica …