Formation of Committees

1.2 Formation of Committees

To organise any sports event for its systematic and smooth conduct, various committees are formed. As we saw with the management functions, conducting a sports event needs a great deal of professional planning and preparation, and no single person can do it all — so the total work is shared out among committees.

Three levels of management

The formation of committees is based on the three levels of management — top, middle and lower. Depending on the level or area of the sports event, suitable people are chosen to staff each committee:

• Top level prepares the policies, aims and objectives of the event. For an intramural event this is the members of the governing body or the Principal; for an extramural event it may be the Director / Deputy Director / Supervisor of the state or zone.
• Middle level consists of department heads, physical education teachers and similar staff, who execute the policies and work to achieve the aims and objectives.
• Lower level consists of teachers, administrators, finance officers and others, who implement the orders and directives passed down from the top level.

Hierarchy of the organising committee

The way these levels are filled differs between an intramural (within-institution) event and an extramural (between-institutions) event. The two charts below show the typical hierarchy for each.

The four committees under the organising committee

There is no fixed number of committees for a sports event — it depends on the number of participants, the level of the event, the areas of specialisation involved, the dedication of the volunteers, and so on. By and large, however, four committees can be formulated under an organising committee, each with its own detailed work and responsibilities. These are the Technical, Finance, Marketing and Logistics committees. …