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Question 26 of 43

Q.What are the points to be considered while writing an E-mail?

Gujarat GsebGujarat Board (GSEB) HSC Commerce Board 2022Subjective· 4mImportance★★★★★
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Write a clear subject, correct addresses, a brief and correct message in a polite tone, attach relevant files, proofread, and sign off properly.

The main points to be considered while writing an e-mail are:

  • Correct address fields — enter the right recipient in 'To', and use 'Cc'/'Bcc' properly; a wrong address sends the message to the wrong person.
  • Clear subject line — write a short, specific subject so the reader knows the purpose at a glance.
  • Proper salutation — begin with a suitable greeting (e.g., Dear Sir/Madam, or the person's name).
  • Brief and clear content — state the matter in short, well-organised paragraphs, in simple and correct language, keeping to the point.
  • Relevant attachments — attach the necessary files and mention them in the body; check that they are actually attached.
  • Correctness — check spelling, grammar and facts before sending; avoid errors and slang.
  • Polite, professional tone — be courteous and formal; avoid emotional or careless wording. …

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