Q.What is a 'Voucher' in a Computerised Accounting System? State any four types of vouchers used.

Every transaction enters a computerised system through one common document, of which several distinct types exist for different kinds of transactions.

A Voucher is the basic document through which every transaction is entered into a Computerised Accounting System — it is the computerised equivalent of a Journal entry, carrying the date, the accounts affected, the amount, and a narration.

Common types of vouchers include:

1. Payment Voucher — records any payment made by the business, by cash or bank.
2. Receipt Voucher — records any amount received by the business, by cash or bank.
3. Contra Voucher — records transactions strictly between the business's own cash and bank accounts (e.g., cash deposited into or withdrawn from the bank).
4. Journal Voucher — records non-cash transactions not covered by the other voucher types (e.g., adjustment entries, depreciation, rectification of errors).
5. Sales Voucher — records a sale of goods.
6. Purchase Voucher — records a purchase of goods. …

Confusing a Contra Voucher (cash-to-bank or bank-to-cash only) with a Payment or Receipt V …