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Q.P, Q and R are partners in a firm sharing profits in 3:2:1 ratio. Q decided to retire from the firm. On this date the books showed Profit and Loss Account (cr.) Rs. 24,000; Reserve Fund Rs. 12,000 and Deferred Advertisement Account Rs.3000. Give necessary journal entries in the books of firm, when :

(a) Accumulated profits or losses accounts are to be closed.
(b) Only the share of retiring partner is to be credited or debited to him.
Manipur CohsemCOHSEM Manipur Higher Secondary Board (Commerce) 2022Subjective· 4mImportance★★★★★
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Method (a) distributes the full Rs. 24,000 P&L (Cr.) and Rs. 12,000 Reserve Fund among P, Q, R in 3:2:1 and writes off the Rs. 3,000 Deferred Advertisement A/c in the same ratio. Method (b) adjusts only Q's share (Rs. 8,000 of P&L + Rs. 4,000 of Reserve Fund, less his Rs. 1,000 share of the deferred expenditure = net Rs. 11,000) through P and R's capital accounts in their gaining ratio.

Given: P, Q, R share profits 3:2:1. Q retires. Books show: Profit & Loss A/c (Cr.) Rs. 24,000; Reserve Fund Rs. 12,000; Deferred Advertisement A/c Rs. 3,000 (a fictitious asset/accumulated deferred expense). In the absence of information on the new ratio between P and R, the gaining ratio of the continuing partners is taken to be the same as their old ratio, i.e. P : R = 3 : 1.

(a) When accumulated profits or losses accounts are to be closed (distributed among ALL partners in old ratio 3:2:1)

P&L A/c (Cr.) and Reserve Fund are accumulated profits, shared by P, Q, R in 3:2:1:

P's share = 36,000 × 3/6 = 18,000; Q's share = 36,000 × 2/6 = 12,000; R's share = 36,000 × 1/6 = 6,000 (total accumulated profit = 24,000 + 12,000 = 36,000)

ParticularsDr. (Rs.)Cr. (Rs.)
Profit & Loss A/c Dr.24,000
Reserve Fund A/c Dr.12,000
To P's Capital A/c18,000
To Q's Capital A/c12,000
To R's Capital A/c6,000

Narration: (Being accumulated Profit & Loss balance and Reserve Fund distributed among P, Q and R in their old profit-sharing ratio of 3:2:1)

Deferred Advertisement A/c is an accumulated loss/fictitious asset, written off among P, Q, R in 3:2:1:

P's share = 3,000 × 3/6 = 1,500; Q's share = 3,000 × 2/6 = 1,000; R's share = 3,000 × 1/6 = 500

ParticularsDr. (Rs.)Cr. (Rs.)
P's Capital A/c Dr.1,500
Q's Capital A/c Dr.1,000
R's Capital A/c Dr.500
To Deferred Advertisement A/c3,000

Narration: (Being Deferred Advertisement Expenditure written off and debited to partners' capital accounts in old ratio 3:2:1)

(b) When only the share of the retiring partner (Q) is to be credited or debited to him (adjustment through gaining partners, gaining ratio P:R = 3:1)

Under this alternative method, the accumulated profits/Reserve and the deferred expenditure are not distributed to every partner — they are left in the books (or, in effect, only Q's share is settled), and the continuing partners who gain compensate Q directly through their own capital accounts in their gaining ratio.

Q's share of accumulated profit (P&L + Reserve Fund) = 36,000 × 2/6 = Rs. 12,000, to be credited to Q and debited to P and R in gaining ratio 3:1:

P's share of adjustment = 12,000 × 3/4 = 9,000; R's share of adjustment = 12,000 × 1/4 = 3,000

ParticularsDr. (Rs.)Cr. (Rs.)
P's Capital A/c Dr.9,000

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