Q.State any four occasions on which the Company Secretary corresponds with the members of a company.

A Secretary writes to members for a defined, recurring set of reasons that arise directly from a person's position as a shareholder.

Any four correctly stated occasions form a complete answer.

The Company Secretary corresponds with the members of a company on several recurring occasions, including (any four form a complete answer):

1. Allotment of shares — informing a successful applicant of the shares allotted.
2. Call on shares — demanding an unpaid instalment on partly paid shares.
3. Regret for non-allotment, with refund of application money not adjusted towards allotment.
4. Bonus shares — intimating an allotment of free, fully paid-up shares.
5. Rights shares — offering existing members further shares in proportion to their holding.
6. Transfer and transmission of shares — acknowledging a transfer deed, or registering a transmission on death/insolvency.
7. Payment of dividend — intimating the dividend declared and its despatch.
8. Unclaimed dividend — the intimation sent before transfer to the IEPF.