Q.Draft a letter of allotment to be sent by the Company Secretary to a successful applicant for equity shares, stating the shares allotted and the balance amount payable.

A letter of allotment must give the applicant the essential facts of what was allotted and exactly what money now stands adjusted or still due.

A full specimen letter is given in the long answer.

VIDARBHA ENGINEERING LIMITED
Regd. Office: Plot No. 7, MIDC Hingna Road, Nagpur - 440 016
CIN: L28920MH2012PLC232156

Ref. No. VEL/CS/2025-26/166                                   Date: 18th September, 2025

To,
Mr. Nitin B. Deshmukh
Flat No. 302, Green Avenue, Wardha Road,
Nagpur - 440 025

Dear Sir,

Sub: Allotment of Equity Shares

With reference to your application for 300 Equity Shares of Rs. 10 each of the Company, we are pleased to inform you that the Board of Directors, at its meeting held on 15th September, 2025, has allotted you the full 300 Equity Shares of Rs. 10 each, bearing Distinctive Nos. 88201 to 88500, under Folio No. VEL-03119.

The application money of Rs. 3,000 already received from you stands adjusted in full towards the application money due. A further sum of Rs. 3,000, being the allotment money on the shares now allotted, is payable by you on or before 10th October, 2025, through the enclosed pay-in slip.

Your shares will be credited to your demat account with the Depository Participant within the statutory time limit upon receipt of the allotment money. Kindly acknowledge receipt of this letter.

Yours faithfully,
For Vidarbha Engineering Limited

(Sd.)
Rohini K. Bhonsale
Company Secretary

Encl.: Pay-in Slip