Q.What is meant by "correspondence with members"?

A company deals with its own owners on many recurring occasions, and there is a specific term in Secretarial Practice for the written channel this creates.

It covers matters like allotment, calls, dividend and transfer — always addressed to a person in their capacity as a member of that company.

Correspondence with members refers to the formal, written communication issued by a company — drafted and signed by the Company Secretary, under the authority of the Board — to the persons who hold its shares, addressed to them specifically in that capacity. It is distinct from correspondence with directors, banks, debenture-holders or depositors, because it concerns matters that arise only from a person's shareholding: allotment of shares applied for, calls on partly paid shares, refund on non-allotment, bonus and rights shares, transfer and transmission, and payment of dividend.