Q.Write a letter to the member for the issue of Share Certificate.

When a member's shares are allotted, the Secretary sends a letter informing him that his share certificate has been issued, giving the certificate number, number of shares and how he will receive it, in proper business-letter format.

Correspondence with members is an important duty of the company secretary. A letter for the issue of a share certificate is sent after allotment, to tell the member that the certificate evidencing his ownership is ready.

Specimen letter:

UNITY PRODUCTS LTD.

Registered Office: 45, M.G. Road, Pune - 411001

Ref: SC/2023/118

Date: 10th March, 2023

Mr. Suresh R. Kulkarni

22, Shivaji Nagar,

Nashik - 422002

Subject: Issue of Share Certificate

Dear Sir,

We are pleased to inform you that the Board of Directors has allotted to you 100 Equity Shares of Rs. 10 each, fully paid, in the company. Your Share Certificate No. 118 (Folio No. 0456), covering these shares bearing distinctive numbers 4501 to 4600, has been prepared and is enclosed with this letter.

Please verify the particulars mentioned in the certificate. If you notice any discrepancy, kindly inform the undersigned within seven days of receipt of this letter so that it can be corrected.

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