Q.Draft a letter in the form of notice asking an employee a clarification for not remaining present in the office during his duty hours.
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Start your 14-day free trial to unlock the full solution →Full specimen notice (clarification/show-cause letter) asking an employee to explain his absence from the office during duty hours.
XYZ Enterprises Private Limited
78, Ring Road, Nikol,
Ahmedabad - 382350.
Ref. No.: HR/NOTICE/2022/57
Date: 15th March, 2022
To,
Shri Sanjay Rana,
Clerk, Accounts Department,
XYZ Enterprises Private Limited, Ahmedabad.
Subject: Notice to give clarification for remaining absent from the workplace during duty hours.
Dear Shri Rana,
It has been brought to the notice of the management that on 12th March, 2022, you were absent from your seat/workplace during office duty hours from 11:30 a.m. to 1:30 p.m. without prior permission and without informing your departmental head. On enquiry, you could not be found anywhere in the office premises during that period.
Remaining absent from your workplace during duty hours without permission is a breach of discipline and the service rules of the company, and it also affects the work of the department.
You are, therefore, directed to submit a written explanation/clarification for your said absence to the undersigned within three days from the receipt of this notice, stating the reasons for your conduct.
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