Q.Draft a letter in the form of notice asking an employee a clarification for not remaining present in the office during his duty hours.
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Start your 14-day free trial to unlock the full solution →Below is a full specimen notice letter asking an employee to clarify why he remained absent from the office during his duty hours, in proper official-letter format.
__________ (Name of the Company/Firm)
__________ (Address)
Ref. No.: __________ Date: __________
To,
Mr./Ms. __________ (Name of the employee)
(Designation), __________ (Department)
Subject: Notice to give clarification for remaining absent from office during duty hours
Dear Mr./Ms. __________,
It has been brought to the notice of the management that on __________ (date), during the working/duty hours, you were found absent from your seat/office without prior permission or intimation to your superior. Such absence from duty during office hours is a breach of the service rules and discipline of the organisation and has adversely affected the work of your department.
You are therefore called upon to explain, in writing, the reason for remaining absent from the office during your duty hours on the said date. Your written clarification should reach the undersigned within __________ (e.g. three) days from the date of receipt of this notice.
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