Given below is the Balance Sheet of ‘Bhanubai Mahila Seva Kendra’ as on 1st April 2019 and Receipts and Payments account for the year ending 31st March 2020: | Balance Sheet as on 1st April 2019 | | | | | --- | --- | --- | --- | | Liabilities | Amount (₹) | Assets | Amount (₹) | | Capital fund: | 40,000 | Machinery | 10,000 | | Outstanding Expenses: | | Furniture | 20,000 | | Wages | 8,000 | Government Bonds | 6,500 | | Electricity | 7,000 | Outstanding Subscription | 8,500 | | Stationery | 1,000 | Cash at bank | 10,000 | | | | Cash in hand | 1,000 | | | 56,000 | | 56,000 | | Dr. | Receipts and Payments Account for the year ended 31st March 2020 | Cr. | | | | --- | --- | --- | --- | --- | | Receipts | Amount (₹) | Amount (₹) | Payments | Amount (₹) | | To Balance b/d | | | By Electricity Charges | 25,000 | | Cash in hand | | 1,000 | By Wages | 22,000 | | Cash at bank | | 10,000 | By Stationery | 3,000 | | To Subscription | | 50,000 | By Rent and Taxes | 11,800 | | 2018 - 2019 | 2,000 | By Travelling Expenses | 8,000 | | | 2019 - 2020 | 45,000 | By Balance c/d | | | | 2020 - 2021 | 3,000 | Cash in hand | 4,000 | | | To Entrance fees | | 28,000 | Cash at bank | 20,200 | | To Other receipts | | 5,000 | | | | | | 94,000 | | 94,000 | Additional information: Outstanding wages ₹ 450. Entrance fees should be capitalised. Depreciate furniture at 10% p.a. Subscription for 2019 - 20 was outstanding ₹ 3,000. Prepare: Income and Expenditure account for the year ended 31st March 2020. Balance Sheet as on 31st March 2020.

Given below is the Balance Sheet of ‘Bhanubai Mahila Seva Kendra’ as on 1st April 2019 and Receipts and Paymen

Question 30 of 38

Given below is the Balance Sheet of ‘Bhanubai Mahila Seva Kendra’ as on 1st April 2019 and Receipts and Payments account for the year ending 31st March 2020:

Balance Sheet as on 1st April 2019
Liabilities	Amount (₹)	Assets	Amount (₹)
Capital fund:	40,000	Machinery	10,000
Outstanding Expenses:		Furniture	20,000
Wages	8,000	Government Bonds	6,500
Electricity	7,000	Outstanding Subscription	8,500
Stationery	1,000	Cash at bank	10,000
		Cash in hand	1,000
	56,000		56,000
Dr.	Receipts and Payments Account for the year ended 31st March 2020	Cr.
---	---	---	---
Receipts	Amount (₹)	Amount (₹)	Payments
To Balance b/d			By Electricity Charges
Cash in hand		1,000	By Wages
Cash at bank		10,000	By Stationery
To Subscription		50,000	By Rent and Taxes
2018 - 2019	2,000	By Travelling Expenses	8,000
2019 - 2020	45,000	By Balance c/d
2020 - 2021	3,000	Cash in hand	4,000
To Entrance fees		28,000	Cash at bank
To Other receipts		5,000
		94,000
Additional information:
Outstanding wages ₹ 450.
Entrance fees should be capitalised.
Depreciate furniture at 10% p.a.
Subscription for 2019 - 20 was outstanding ₹ 3,000.
Prepare:
Income and Expenditure account for the year ended 31st March 2020.
Balance Sheet as on 31st March 2020.

Maharashtra MsbshseMaharashtra HSC (MSBSHSE) Board 2025Subjective· 12mImportance★★★★★

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Concept understanding — Income and Expenditure Account

An Income and Expenditure Account is the not-for-profit organisation's equivalent of a Profit & Loss Account: a nominal account prepared on the accrual basis that records only revenue incomes and expenses of the current period, and whose balance is a surplus (excess of income over expenditure) or deficit rather than profit or loss.

Convert the cash-based Receipts & Payments Account into the accrual-based Income & Expenditure Account by removing all capital items and all items of other periods, then adjusting current-period incomes/expenses for outstanding and prepaid amounts.

How it differs from Receipts & Payments

Receipts & Payments A/c = a summarised cash book: all cash received/paid, capital or revenue, current year or not.
Income & Expenditure A/c = only revenue items of the current year on accrual basis; capital receipts (donations for building, legacies, sale of assets) and capital payments (buying assets) are excluded and go to the Balance Sheet.

Preparing it (the adjustments)

Start from receipts/payments and apply accrual adjustments:

Adjustment	Treatment
Subscriptions received	+ outstanding for this year, − received in advance, − last year's arrears now received
Expenses paid	+ outstanding, − prepaid
Depreciation on assets	Debit (non-cash expense)
Bad debts / provisions	Debit

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Income (Subscription ₹48,000 + Other receipts ₹5,000) = ₹53,000. Expenditure (Electricity ₹18,000 + Wages ₹14,450 + Stationery ₹2,000 + Rent & Taxes ₹11,800 + Travelling ₹8,000 + Depreciation ₹2,000) = ₹56,250, giving a Deficit of ₹3,250. Entrance fees ₹28,000 are capitalised. Balance Sheet totals ₹68,200.

Working Note 1 — Expenses on accrual basis (paid − opening o/s + closing o/s):

Expense	Paid (₹)	Less opening o/s (₹)	Add closing o/s (₹)	Charge (₹)
Electricity	25,000	7,000	—	18,000
Wages	22,000	8,000	450	14,450
Stationery	3,000	1,000	—	2,000

Working Note 2 — Subscription income for 2019-20: received during year ₹45,000 + closing outstanding ₹3,000 = ₹48,000. (The ₹2,000 received for 2018-19 belongs to last year; the ₹3,000 for 2020-21 is an advance — both are excluded from income.)

Working Note 3 — Outstanding subscription (asset) at 31 March 2020: opening outstanding ₹8,500 − ₹2,000 collected (2018-19) = ₹6,500 still due, + current-year outstanding ₹3,000 = ₹9,500.

Working Note 4 — Depreciation on furniture: 20,000 × 10% = ₹2,000 (furniture c/d ₹18,000).

Income and Expenditure Account for the year ended 31 March 2020

Dr — Expenditure	Amount (₹)	Cr — Income	Amount (₹)
To Electricity Charges	18,000	By Subscription	48,000
To Wages	14,450	By Other Receipts	5,000
To Stationery	2,000	By Deficit (Excess of Expenditure over Income)	3,250
To Rent and Taxes	11,800
To Travelling Expenses	8,000
To Depreciation on Furniture	2,000
Total	56,250	Total	56,250

Balance Sheet as on 31 March 2020

Liabilities	Amount (₹)	Assets	Amount (₹)
Capital Fund:		Machinery	10,000

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Same / Similar Concept — real previous-year questions on the same or a closely similar concept, not this exact question.

Showing the 12 most recent of 13 on this concept.

CBSE 2026Set ANNUAL1 mark
$Q. Complete the table: Income Expenditure Deficit 25,000 .......... 2,000$
›Reveal solutionSolution

Expenditure = ₹27,000. A deficit is the excess of expenditure over income, so Expenditure = Income + Deficit.

Method

The Income and Expenditure Account of a not-for-profit concern shows a deficit when total expenditure exceeds total income. Therefore:

Deficit = Expenditure − Income

Re-arranging: Expenditure = Income + Deficit

| Item | Amount (₹) | …

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CBSE 2026Set ANNUAL1 mark
$Q. Write the word/phrase/term, which can substitute the following sentence. An account which records only revenue items in the case of a not-for-profit concern.$
›Reveal solutionSolution
The account that records only revenue items of a not-for-profit concern is the Income and Expenditure Account.

A not-for-profit concern (club, school, hospital, trust) does not prepare a Profit and Loss Account. Instead it prepares an Income and Expenditure Account, which is a nominal account resembling a Profit and Loss Account:

It is prepared on the accrual basis and includes only revenue (recurring, current-period) incomes and expenses. …
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CBSE 2025Set ANNUAL1 markMCQ
$Q. Excess of income over expenditure in ‘Not for Profit Concern’ is termed as ______.$
(a) Deficit
(b) Profit
(c) Surplus
(d) Loss
›Reveal solutionSolution

The answer is Surplus.

A Not for Profit Concern (club, school, hospital, trust) does not trade to earn profit, so it prepares an Income and Expenditure Account rather than a Profit and Loss Account. The balancing figure of this account is described in special terms:

Situation Term used
Income greater than Expenditure Surplus
Expenditure greater than Income Deficit
…

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CBSE 2025Set ANNUAL1 mark
$Q. Income and Expenditure Account is a ______ account.$
›Reveal solutionSolution

The answer is Nominal.

Accounts are classified as Personal, Real or Nominal. Nominal accounts deal with incomes, gains, expenses and losses. The Income and Expenditure Account of a Not for Profit concern records:

Debit side Credit side
Revenue expenses & losses Revenue incomes & gains
…

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CBSE 2025Set MARCH1 markMCQ
$Q. Income and Expenditure account is a :$
(a) Representative Personal A/c
(b) Real A/c
(c) Personal A/c
(d) Nominal A/c
›Reveal solutionSolution

The Income and Expenditure Account is a Nominal Account.

The Income and Expenditure Account is prepared by not-for-profit organisations (TN HSC Commerce) to record all revenue incomes and revenue expenses relating to the current period, ending in a surplus or deficit. Because it deals only with items of income and expense — not with persons or property — it falls under the class …

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CBSE 2024Set ANNUAL1 markMCQ
$Q. Find the odd one:$
(a) Audit Fees
(b) Insurance
(c) Medical Expenses
(d) Sundry Receipts
›Reveal solutionSolution

Three items are expenses; one is an income/receipt. The income item is the odd one.

In the Income and Expenditure Account of a not-for-profit concern the items fall on opposite sides:

Item Nature Side of I&E A/c
Audit Fees Expense Debit (Expenditure)
Insurance Expense Debit (Expenditure)
Medical Expenses Expense Debit (Expenditure)
Sundry Receipts Income Credit (Income)
…

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CBSE 2024Set ANNUAL1 markMCQ
$Q. Income and Expenditure Account is a ________ Account.$
(a) Capital account
(b) Real account
(c) Personal account
(d) Nominal account
›Reveal solutionSolution
The Income and Expenditure Account of a not-for-profit concern is a Nominal Account — it is the equivalent of a Profit and Loss Account and records only revenue items.

A not-for-profit concern prepares an Income and Expenditure Account to find its surplus (excess of income over expenditure) or deficit. Because it deals only with revenue incomes and revenue expenses of the current year, it follows the golden rule of nominal accounts:

Debit all expenses and losses.

Credit all incomes and gains. …
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CBSE 2024Set ANNUAL1 mark
$Q. Write the word/phrase/term which can substitute of the following statement: The debit balance of Income and Expenditure Account.$
›Reveal solutionSolution
The debit balance of the Income and Expenditure Account represents the Deficit — the excess of expenditure over income.

At the year-end the Income and Expenditure Account is balanced:

If income exceeds expenditure, the credit balance is a Surplus. …
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CBSE 2024Set MARCH1 markMCQ
$Q. Income and Expenditure Account is prepared to find out :$
(a) Surplus or deficit
(b) Profit or loss
(c) Financial position
(d) Cash and Bank balance
›Reveal solutionSolution
The Income and Expenditure Account is prepared to find the surplus or deficit of a not-for-profit organisation — option (a).

Not-for-profit organisations (clubs, societies, hospitals, schools) do not trade to earn profit, so they do not prepare a Profit and Loss Account. Instead they prepare an Income and Expenditure Account, which is a nominal account maintained on the accrual basis:

All revenue incomes of the year (whether received or not) are credited.

All revenue expenses of the year (whether paid or not) are debited.

The balancing figure is a surplus (income exceeds expenditure) or a deficit (expenditure exceeds income). …
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CBSE 2023Set ANNUAL1 markMCQ
$Q. Income and Expenditure Account is a ________ Account.$
(a) Capital
(b) Real
(c) Personal
(d) Nominal
›Reveal solutionSolution
The correct option is Nominal. The Income and Expenditure Account is prepared by a not-for-profit concern on the same lines as a Profit & Loss Account; it is a Nominal account that records all revenue incomes and expenses of the year and reveals the surplus (excess of income over expenditure) or deficit.

Explanation

Nominal accounts are accounts of incomes, gains, expenses and losses. …
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CBSE 2022Set ANNUAL1 mark
$Q. Aurangabad University prepares _______ Account instead of Profit and Loss Account.$
›Reveal solutionSolution

The blank is Income and Expenditure Account.

A university, like a club or a charitable trust, is a not-for-profit organisation whose objective is service, not profit. Such concerns do not prepare a Profit and Loss Account; instead they prepare an Income and Expenditure Account, which records all revenue incomes and revenue expenditures of the period on an accrual basis. Its balancing figure is a surplus (excess …

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CBSE 2022Set MARCH1 markMCQ
$Q. Income and Expenditure Account is prepared to find out :$
(a) surplus or deficit
(b) profit or loss
(c) financial position
(d) cash and bank balance
›Reveal solutionSolution
The Income and Expenditure Account reveals the surplus or deficit of a not-for-profit organisation.

In the Tamil Nadu HSC Class-12 Accountancy syllabus, not-for-profit organisations (clubs, societies, hospitals) do not aim to earn profit, so they prepare an Income and Expenditure Account instead of a Profit and Loss Account. It records only revenue incomes and revenue expenditures of the current period on an accrual basis.

Excess of income over expenditure = surplus.

Excess of expenditure over income = deficit. …
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Income	Expenditure	Deficit
25,000	..........	2,000

Situation	Term used
Income greater than Expenditure	Surplus
Expenditure greater than Income	Deficit
…

Debit side	Credit side
Revenue expenses & losses	Revenue incomes & gains
…

Item	Nature	Side of I&E A/c
Audit Fees	Expense	Debit (Expenditure)
Insurance	Expense	Debit (Expenditure)
Medical Expenses	Expense	Debit (Expenditure)
Sundry Receipts	Income	Credit (Income)
…

←Previous questionQ18 — ‘Not for profit concerns’ do not have profit motive. (a) Agree (b) Dis…→Next questionQ20 — Complete the table: | Income | Expenditure | Deficit | | --- | --- | -…

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