Q.State any four essential parts of a formal letter addressed by a company to its director.

A formal company letter always follows a fixed layout so that its authority and its purpose are clear at a glance.

Any four correctly named and briefly described parts are a complete answer.

A formal letter addressed by a company to its director consists of the following standard parts (any four form a complete answer):

1. Letterhead — the company's name, CIN, and registered office address.
2. Reference number and date — the internal file reference and the date of issue.
3. Inside address — the name and address of the director (or "All Directors" for a circular letter).
4. Salutation — "Dear Sir,"/"Dear Madam," as appropriate.
5. Subject line — a one-line statement of the letter's purpose.
6. Body — the opening context, the main message, and the closing request/expectation.
7. Complimentary close — "Yours faithfully,".
8. Signature block — "For [Company Name]" followed by the Company Secretary's signature, name and designation.
9. Enclosures — listed at the foot of the letter where forms, cheques or copies accompany it.