Q.State any four occasions on which the Company Secretary corresponds with the directors of a company.

A Secretary writes to directors for a defined, recurring set of reasons that arise directly from a director's own position on the Board.

The Company Secretary corresponds with the directors of a company on several recurring occasions, including (any four form a complete answer):

1. Appointment (or re-appointment, or filling a casual vacancy) of a director, requesting consent (Form DIR-2) and a non-disqualification declaration (Form DIR-8).
2. Notice and agenda of a meeting of the Board or of a Board committee, under Section 173(3).
3. Intimation of a resolution passed at a Board meeting, particularly to an absent director or one who must act on it.
4. Payment or revision of sitting fee for attending Board/committee meetings.
5. Appointment to a Board committee, such as the Audit Committee or the CSR Committee. …