Q.Draft a letter of appointment to be sent by the Company Secretary to a newly appointed Additional Director of a company, stating the terms of appointment and the documents required from the director.

A letter of appointment must give the new director both the essential facts of the appointment and a clear request for the documents the company needs for its own statutory records.

A full specimen letter is given in the long answer.

KONKAN AGRO PRODUCTS LIMITED
Regd. Office: 12, Market Yard Road, Ratnagiri - 415 612
CIN: L15490MH2005PLC154821

Ref. No. KAPL/CS/2025-26/074                                   Date: 4th August, 2025

To,
Mrs. Deepa R. Joshi
"Sai Krupa", Near S.T. Stand,
Chiplun - 415 605

Dear Madam,

Sub: Appointment as Additional Director of the Company

We are pleased to inform you that the Board of Directors of Konkan Agro Products Limited, at its
meeting held on 2nd August, 2025, has appointed you as an Additional Director of the Company under
Section 161(1) of the Companies Act, 2013, with effect from 2nd August, 2025.

You will hold office up to the date of the ensuing Annual General Meeting of the Company, at which
your appointment will be placed before the members for confirmation. You will be entitled to a
sitting fee of Rs. 30,000 for every meeting of the Board or of any Committee thereof that you
attend, as decided by the Board.

We request you to kindly:
(i)   furnish your consent to act as a director in Form DIR-2, along with a copy of your Director
      Identification Number (DIN) allotment letter;
(ii)  furnish a declaration of non-disqualification in Form DIR-8; and
(iii) intimate your particulars of other directorships/interests for our statutory registers.

Kindly acknowledge receipt of this letter and return the enclosed forms at the earliest, so that
the necessary filing with the Registrar of Companies can be completed within the prescribed time.

We look forward to your valuable association with the Company.

Yours faithfully,
For Konkan Agro Products Limited

(Sd.)
Prasad V. Naik
Company Secretary

Encl.: Form DIR-2, Form DIR-8 (blank)