Q.Distinguish between a Notice of a Board Meeting and an Intimation of a Resolution.

One of these letters goes out BEFORE a Board meeting to call directors to it; the other goes out AFTER, to record what the Board actually decided.

Notice of a Board Meeting:

• Sent before the meeting takes place.
• Required by law under Section 173(3) — at least seven days' written notice to every director (subject to the shorter-notice exception).
• States the day, date, time and venue of the meeting, and is usually accompanied by the agenda and notes on agenda.
• Its purpose is to convene the meeting validly — without it, decisions taken at the meeting can be challenged.

Intimation of a Resolution:

• Sent after the meeting has been held and a decision taken.
• Not a general statutory notice requirement in the same way, but standard, essential secretarial practice — particularly for a director who was absent, or who must act on the resolution.
• Usually encloses a certified copy or extract of the minutes recording the exact resolution passed. …